Privacy Policy

1. Privacy at a glance

General information

The following information provides an overview of what happens to your personal data when you visit this website. Personal data are all data that can be used to personally identify you. You can find comprehensive information on the topic of data protection in the following privacy policy.

 

Data collection on this website

Who is responsible for data collection on this website?

On this website, the data are processed by the website operator. You can find the relevant contact details in the “Imprint” section of this website.

How do we collect your data?

On the one hand, your data are collected from information that you provide to us. This may include data that you enter in a contact form.

Other data are collected by our IT systems automatically or after you provide your consent when visiting the website. This primarily involves technical data (e.g. internet browser, operating system or the time of access). These data are collected automatically as soon as you enter this website.

What do we use your data for?

Part of the data is collected to ensure the flawless provision and operation of the website. Other data may be used to analyse your user behaviour.

What rights do you have in relation to your data?

You have the right to obtain information on the source, recipients and purpose of your stored personal data at any time, free of charge. You also have the right to demand the rectification or erasure of these data. If you have given your consent to data processing, you may withdraw this consent at any time with effect for the future. In addition, in some circumstances, you have the right to restrict the processing of your personal data. You are also entitled to lodge a complaint with the competent supervisory authority.

You can use the address indicated in the “Imprint” section to contact us for this purpose and if you have any other questions on the topic of data protection.

 

Analysis tools and tools of third-party providers

Your surfing behaviour may be statistically analysed when you visit this website. This primarily takes place using cookies and analysis programs.

You can find more detailed information on these analysis programs in the following privacy policy.

 

2. Hosting and content delivery networks (CDN)

External hosting

This website is hosted by an external service provider (hoster). The personal data that are recorded on this website are stored on the hoster’s servers. This may particularly include IP addresses, contact requests, metadata and communication data, contract data, contact details, name, website access and other data that are generated by a website.

The hoster is appointed for the purpose of fulfilling our contracts with potential and existing customers (Art. 6 (1) lit. b GDPR) and in the interests of ensuring the secure, fast and efficient provision of our online offer by a professional provider (Art. 6 (1) lit. f GDPR).

Our hoster will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions in relation to these data.

Conclusion of a processing contract

To ensure the compliant processing of the data, we have concluded a processing contract with our hoster.

 

3. General information and mandatory information

Privacy

The site operators take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

Various personal data are collected when you use this website. Personal data are data that can be used to personally identify you. This privacy policy explains which data we collect and what we use it for. It also explains how and why we collect the data.

It is important to note that data transmission over the internet (e.g. when communicating via email) can contain security vulnerabilities. The seamless protection of data against access by third parties is not possible.

 

Controller details

The controller for the data processing on this website is:

thomas beteiligungen GmbH
Im Industriepark 13
55469 Simmern

Telephone: +49 (0) 6761 901 100
Email: presse@thomas-gruppe.de

The controller is the natural or legal person that is solely or jointly responsible for deciding on the purpose and means of the processing of personal data (e.g. names, email addresses, etc.) .

 

Legally required data protection officer

We have appointed a data protection officer for our company.

Mike Guder
SHS IT UG (limited liability)
Numbachstraße 30
57072 Siegen
Germany

Telephone: +49 (0) 271 3137048
Email: datenschutz@thomas-gruppe.de

Any data subject can contact our data protection officer directly in case of questions and suggestions concerning data protection.

 

Withdrawal of your consent for data processing

Many data processing operations are only possible with your express consent. You can withdraw previously granted consent at any time. An informal email notification to us is sufficient to exercise this right. The lawfulness of the data processing that occurred up to the date of withdrawal remains unaffected by the withdrawal.

 

Right to object to the data processing in special circumstances and to direct marketing (Art. 21 GDPR)

If data processing takes place based on Art. 6 (1) lit. e or f GDPR, you have the right to object to the processing of your personal data on grounds relating to your particular situation, at any time; this also includes profiling based on these provisions. The relevant legal basis on which the processing is based is defined in this Privacy Policy. If you object, we will no longer process your personal data, unless we are able to demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend against legal claims (objection in line with Art. 21 (1) GDPR).

If your personal data are processed for direct marketing purposes, you have the right to object, at any time, to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object, your personal data will no longer be processed for direct marketing purposes (objection in line with Art. 21 (2) GDPR).

 

Right to lodge a complaint with the competent supervisory authority

In case of infringements of the GDPR, the data subject has a right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right to lodge a complaint exists irrespective of other administrative or judicial remedies.

 

Right to data portability

You have the right to receive the data that we automatically process based on your consent or to perform a contract in a commonly used and machine-readable format and have the right to transmit those data to a third-party. If you request the direct transmission of the data to another controller, this will only take place where this is technically feasible.

 

SSL and TLS encryption

This website uses SSL and TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can identify an encrypted connection in that the browser’s address bar changes from “http://” to “https://” and from the lock symbol in your browser bar.

If SSL or TLS encryption is enabled, the data that you transmit to us cannot be read by third parties.

 

Access, erasure and rectification

In accordance with the applicable statutory provisions, you have the right to request information on your stored personal data, their origin and recipients and the purpose of the data processing at any time, free of charge, and are also entitled to the rectification or erasure of these data. You can use the address indicated in the “Imprint” section to contact us at any time for this purpose as well as for any other questions on the topic of personal data.

 

Right to restriction of processing

You have the right to demand the restriction of the processing of your personal data. You can use the address indicated in the “Imprint” section to contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

  • If you contest the accuracy of the personal data stored by us, we usually require time to verify this. You have the right to demand the restriction of the processing of your personal data for the duration of the verification process.
  • If the processing of your personal data is/was unlawful, you may demand the restriction of the data processing instead of erasure.
  • If we no longer need your personal data, but require it to establish, exercise or defend legal claims, you have the right to demand the restriction of the processing of your personal data instead of erasure.
  • If you have lodged an objection in accordance with Art. 21 (1) GDPR, your interests are balanced against our interests. You have the right to demand the restriction of processing as long as it is unclear which party has the overriding interests.

Where you have restricted the processing of your personal data, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

 

4. Data collection on this website

Cookies

Our websites use “cookies”. Cookies are small text files and do not cause any damage to your terminal. They are either temporarily stored for the duration of a session (session cookies) or permanently stored on your terminal (permanent cookies). Session cookies are automatically erased at the end of your visit. Permanent cookies remain stored on your terminal until you erase them yourself or an automatic erasure is carried out by your web browser.

In some cases, cookies may also be stored on your terminal by third-party companies when you visit our site (third-party cookies). They enable us or you to use certain services provided by the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. shopping cart function or to display videos). Other cookies are used to analyse user behaviour or display advertising.

Cookies that are necessary to carry out electronic communication (necessary cookies) or to provide certain functions requested by you (functional cookies, e.g. for the shopping cart function) or to optimise the website (e.g. cookies for measuring the web audience) are stored based on Art. 6 (1) lit. f GDPR, unless another legal basis is indicated. The website operator has a legitimate interest in storing cookies to ensure the technically flawless and optimised provision of its services. If consent to store cookies was requested, the relevant cookies are stored exclusively based on this consent (Art. 6 (1) lit. a GDPR). This consent can be revoked at any time.

You can set your browser so that you are informed of the use of cookies and permit cookies only in individual cases, while excluding the use of cookies in certain cases or in general, and you can also enable the automatic erasure of cookies when closing your browser. Disabling cookies may restrict the functionality of this website.

If cookies are used by third-party companies or for analysis purposes, we will inform you separately in this privacy policy and request your consent where necessary.

 

Cookie consent with Borlabs Cookie

Our website uses the Borlabs Cookie consent technology to obtain your consent to store certain cookies in your browser and ensure compliant documentation of this consent. This technology is provided by Borlabs – Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg (“Borlabs”).

When you access our website, a Borlabs cookie is stored in your browser, which stores the consents that your provide or the withdrawal of these consents. These data are not forwarded to the provider of Borlabs Cookie.

The collected data are stored until you ask us to erase the data, you erase the Borlabs Cookie yourself or the purpose for the data storage expires. Mandatory statutory storage periods remain unaffected. You can find details on the data processing by Borlabs Cookie at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

The Borlabs cookie consent technology is used to obtain the legally prescribed consents for the use of cookies. The associated legal basis is Art. 6 (1) s. 1, lit. c GDPR.

Change cookie settings

 

Contact form

If you send us enquiries using the contact form, the information you provide in the enquiry form, including your contact details, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We will not disclose these data without your consent.

These data are processed based on Art. 6 (1) lit. b GDPR, provided that your enquiry is connected with the performance of a contract or to execute precontractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries sent to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR) where this was requested.

We retain the data that you enter in the contact form until you request their erasure, you withdraw your consent to store the data or the purpose of the data storage expires (e.g. after the final processing of your enquiry). Mandatory statutory provisions, especially retention periods, remain unaffected by this.

 

Enquiry by email, telephone or fax

If you contact us by email, telephone or fax, we will store and process your enquiry, including all resulting personal data (name, enquiry), for the purpose of acting on your concern. We will not disclose these data without your consent.

These data are processed based on Art. 6 (1) lit. b GDPR, provided that your enquiry is connected with the performance of a contract or to execute precontractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries sent to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR) where this was requested.

We retain the data that you send to us in contact enquiries until you request their erasure, you withdraw your consent to store the data or the purpose of the data storage expires (e.g. after the final processing of your concern). Mandatory statutory provisions, especially retention periods, remain unaffected.

 

Registering on this website

You can register on this website to use additional functions on the site. We use the data entered as a result only for the purpose of using the relevant offer or service for which you have registered. The mandatory information requested as part of the registration must be supplied in full. Otherwise we will reject the registration.

We use the email address indicated as part of the registration to inform you of important changes, for instance, to the scope of the offer or in case of necessary technical changes.

The data entered during registration are only processed for the purposes of executing the user relationship established by the registration and, where applicable, to establish further contracts (Art. 6 (1) lit. b GDPR).

We store the data collected as part of the registration as long as you are registered on this website before they are subsequently erased. Statutory storage periods remain unaffected.

 

5. Analysis tools and marketing

Google Analytics

This website uses functions supplied by the Google Analytics web analysis service. It is provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics uses “cookies”. These are text files, that are stored on your computer, which enable an analysis of the use of the website by you. The information generated about your use of this website by the cookie is generally transmitted to a Google server in the USA where it is also stored.

The storage of the Google Analytics cookies and the use of these analysis tools are based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in analysing the user behaviour to optimise its web offer as well as its marketing. If consent has been requested (e.g. consent to store cookies), processing exclusively takes place based on Art. 6 (1) lit. a GDPR; the consent can be withdrawn at any time.

IP anonymisation

We have enabled the IP anonymisation function on this website. This means that Google will first abbreviate your IP address within the Member States of the European Union or in other states party to the agreement on the European Economic Area before transmission to the USA. The full IP address is only transmitted to a Google server in the USA, where it is then abbreviated, in exceptional cases. Google uses this information on behalf of the operator of this website to analyse your use of the website, in order to compile reports on the website activities and to provide additional services related to the use of the website and the internet. The IP address transmitted by your browser as part of Google Analytics is not combined with other Google data.

Browser plugin

You can prevent cookies from being stored by adjusting your browser software accordingly; however, please note that, in this case, you may not be able to use all the functions on this website. Moreover, you can prevent the collection of the data generated by the cookie in relation to your use of the website (incl. your IP address) and its transmission to Google as well as the processing of these data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. This sets an opt-out cookie, which prevents the collection of your data during future visits to this website: Disable Google Analytics.

You can find more information on how user data are handled by Google Analytics in the Google privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Contract data processing

We have concluded a contract data processing agreement with Google and fully implement the stringent requirements stipulated by the German data protection authorities when using Google Analytics.

Duration of storage

Data at the user and event level stored by Google, which are linked with cookies, user IDs or marketing IDs (e.g. DoubleClick cookies, Android marketing IDs) are anonymised and erased after 14 months. You can find the associated details under the following link: https://support.google.com/analytics/answer/7667196?hl=de

 

 

6. Plugins and tools

YouTube with enhanced privacy

This website integrates YouTube videos. The sites are operated by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about the users of this website before they view the video. However, the forwarding of data to YouTube partners is not necessarily prevented by the enhanced privacy mode. YouTube therefore establishes a connection to the Google DoubleClick network irrespective of whether you view a video.

A connection to YouTube’s servers is established as soon as you start a YouTube video on this website. This informs the YouTube server about which of our webpages you have visited. If you are logged in to your YouTube account, you allow YouTube to assign your search behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

In addition, YouTube can store various cookies on your terminal after starting a video. These cookies allow YouTube to obtain information about visitors to this website. This information is used to prepare video statistics, improve user-friendliness and prevent fraud attempts, among other things. The cookies are stored on your terminal until you erase them.

In some cases, starting a YouTube video may trigger other data processing operations over which we have no influence.

YouTube is used in the interests of ensuring the appealing presentation of our online offers. This is a legitimate interest as defined by Art. 6 (1) lit. f GDPR. If consent has been requested, processing exclusively takes place based on Art. 6 (1) lit. a GDPR; the consent can be withdrawn at any time.

You can find more information on privacy at YouTube in its privacy policy at: https://policies.google.com/privacy?hl=de.

 

Vimeo

Our website uses plugins of the video portal Vimeo. The provider is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages equipped with a Vimeo plugin, a connection to the Vimeo servers is established. In the process, the Vimeo server is informed which of our pages you have visited. In addition, Vimeo obtains your IP address. This also applies if you are not logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transmitted to the Vimeo server in the USA.

If you are logged into your Vimeo account, you enable Vimeo to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your Vimeo account.

The use of Vimeo is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

For more information on the handling of user data, please see Vimeo’s privacy policy at: https://vimeo.com/privacy.

 

Google Maps

This website uses the Google Maps service via an API. It is provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The use of Google Maps functions requires the storage of your IP address. This information is generally transmitted to a Google server in the USA, where it is then abbreviated and stored. The provider of this website has no influence on this data transmission.

Google Maps is used in the interest of the appealing presentation of our online offers and to ensure that the locations that we mention on the website are easy to find. This is a legitimate interest as defined by Art. 6 (1) lit. f GDPR. If consent has been requested, processing exclusively takes place based on Art. 6 (1) lit. a GDPR; the consent can be withdrawn at any time.

You can find more information on how user data are handled in the Google privacy policy: https://policies.google.com/privacy?hl=de.

 

7. Internal services

Handling applicant data

We give you the option of submitting an application to us (e.g. via email, post or online application form). The following provides information on the scope, purpose and use of your personal data collected as part of the application process. We give our assurance that your data is collected, processed and used in compliance with the applicable data protection law and all other legal provisions, and that your data are treated as strictly confidential.

Scope and purpose of the data collection

If you send an application to us, we process the associated personal data (e.g. contact and communication data, application documents, notices in relation to job interviews, etc.) to the extent necessary to decide on the establishment of an employment relationship. The associated legal basis is Section 26 FDPA-new (Federal Data Protection Act, revised version) under German law (establishment of an employment relationship), Art. 6 (1) lit. b GDPR (general contract establishment) and, if you have provided consent, Art. 6 (1) lit. a GDPR. You can withdraw your consent at any time. Your personal data are exclusively forwarded to persons within our company who are involved in processing your application.

If the application is successful, the data that you submitted are stored in our data processing systems based on Section 26 FDPA-new and Art. 6 (1) lit. b GDPR for the purpose of executing the employment relationship.

Duration of the data storage

If we are not able to offer you a position, you reject a job offer or you withdraw your application, we reserve the right to store the data that you have transmitted for up to 6 months from the end of the application process (rejection or withdrawal of the application) based on our legitimate interests (Art. 6 (1) lit. f GDPR). The data are then erased and the physical application documents destroyed. Storage predominantly takes place for verification purposes in the event of a legal dispute. If it is clear that the data will be required after the end of the 6-month period (e.g. due to a possible or pending lawsuit), erasure will only take place when the purpose for the continued storage expires.

Longer storage can also take place if you have provided a corresponding consent (Art. 6 (1) lit. a GDPR) or if statutory storage periods prevent erasure.

Inclusion in the applicant pool

If we dot not offer you a job, there is the possibility that you may be added to our applicant pool. If you are included in this pool, all the documents and information from the application are transferred to the applicant pool to contact you if appropriate vacancies arise.

Inclusion in the applicant pool exclusively takes place based on your express consent (Art. 6 (1) lit. a GDPR). The granting of consent is voluntary and is not associated with any ongoing application process. The data subject may withdraw their consent at any time. In this case, the data from the applicant pool are irrevocably erased provided that no statutory storage requirements exist.

The data from the applicant pool are irrevocably erased no later than two years after consent is granted.